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08 Maintenance

Recurring tasks

  • sync new documents
  • rebuild processed manifests
  • refresh vector indexes
  • retrain adapters on an approved cadence
  • run evaluation after any model, prompt, or taxonomy changes

Suggested automation cadence

  • Daily: sync and re-index newly approved documents
  • Weekly: retrieval quality and refusal-compliance checks
  • Monthly: LoRA refresh if enough new high-quality data exists
  • back up config/, prompts/, data/training/, and approved adapters
  • retain data/raw/ snapshots long enough to reproduce any training or indexing run that matters
  • encrypt raw data at rest
  • rotate API keys
  • review connector access scopes quarterly